Embassy of India
Rome
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NOTICE INVITING TENDER
Supply and installation of a lift/elevator at Embassy Residence located at Via di Vigna Due Torri 116, 00149 Rome
The Embassy of India, Rome invites bids from reputed companies for supply and installation of a lift elevator at Embassy Residence as per scope of work described below. The company should be technically qualified and registered or licensed to carry out such work in Italy. Interested companies/firms/agencies may submit their quotations to the Embassy in sealed envelopes. Bidders shall submit their bid in a large sealed envelope super–scribed with “Lift at ER Bids”for Embassy of India, Rome, which shall have following three separate sealed envelopes inside:
Envelope A: This envelope shall be super–scribed as “EMD. It shall contain a cheque or demand draft or banker's cheque towards EMD, as per conditions mentioned at para 6 below.
Envelope B: This envelope shall be super–scribed as “Technical Bid”. It shall contain documents establishing the technical eligibility of the firm (registration certificate, work experience, certificates from clients indicating satisfactory services etc.) and other documents required to establish sound financial condition of the firm.
Envelope C: This envelope shall be super–scribed as “Financial Bid”. It shall contain the financial bid, as per para 5 below.
No tender documents will be accepted after the expiry of stipulated date and time under any circumstances.
1. Scope of work: The work comprises of the following:
i) Supply and installation of a hydraulic / motor operated platform lift
ii) Capacity of the lift: 300 Kg – 3 people
iii) Cabin with two opposite entrances having 950 mm width, 1200 mm depth and 2100 mm height.
iv) Automatic door on both sides with 750 mm wide
v) Number of stops – 2
vi) Cabin covered with plasticized sheet metal, profiles and skirting in plasticized sheet, full wall photocell, 4 spot lights, linoleum floor, single cabin button panel, landing doors automatic, with two telescopic leaves.
vii) Security requirements: parachute for lifts, which act on the guides, emergency unlocking of the doors from the outside, emergency light and cabin lighting with light timing, mechanical lock for pit safety, arrival on the floor and soft stop with the soft system
viii) Building work: Construction of a reinforced concrete base to support the structure and the platform; creation of two openings on the facade of the building for the creation of landings on floor 1 and 2; stops on floors 1 and 2 with sheet metal walkways supported by HEB steel beams and supported by protective railings; construction of an electrical system for power supply from the system to the cabinet for the control equipment; creation of the niche for the electricity meter, if required; ventilation of the shaft through a protected hole to be placed in the headroom of regulatory dimensions, as per regulations in force.
2. Eligibility Criteria: The company should be locally registered and appropriately qualified in accordance to Italy’s laws and have at least 05 years of experience in carrying out such evaluation. Documentary evidence of registration and experience should be submitted as part of technical bid.
3. Time Frame: The selected company would be expected to immediately start the work in coordination with the Embassy and complete the work within a period of 90 working days from the date of letter of appointment.
4. Period of validity of bids: The bid shall remain valid for a period of 180 days from the date of the opening of the bid or up to any mutually extended period. A bid valid for a shorter period shall stand rejected.
5. Fees: The firms/agencies should submit their quote indicating lump–sum fees for the whole work, exclusive of VAT. The quotation may be submitted in a separate sealed envelope duly super–scribed as Financial Bid.
6. Conditions:
(a) EMD: Prospective bidders shall deposit an amount equal to 2% of the bid value with the Embassy as Earnest Money Deposit (EMD). This can be in the form of a cheque, bank draft or banker’s cheque in favour of ‘Embassy of India, Rome’. EMD shall be submitted in a separate sealed envelope. EMD shall have to remain valid for a period of 45 days beyond the final bid validity period. The EMD received from unsuccessful bidders will be returned to them after finalization and award of contract. EMD of the successful bidder will be returned after submission of the Performance Bank Guarantee by him.
(b) Performance Guarantee: The successful bidder will submit a ‘Letter of Acceptance’ in writing and ‘Performance Guarantee’ @ 5% of the accepted tender amount, within 7 days of award of contract/order. This should be in the form of a cheque, bank draft or banker’s cheque and should be valid up to 30 days beyond the stipulated date of completion of work.
(c) Liquidated Damages: In case of any delays on the part of the firm to complete the entire work to the satisfaction of the Embassy within the stipulated period, the firm shall be liable to pay the Embassy, liquidated damages @ 0.5 % per week, subject to a maximum of 10% of the accepted tender cost.
(d) Forfeiture of EMD: The EMD shall be forfeited in the following cases:
(i) If the bidder withdraws the bid during the period of bid validity specified in the tender.
(ii) If the successful bidder fails to furnish the ‘Letter of Acceptance’, in writing, within 7 days of award of contract/order.
(iii) If the successful bidder fails to furnish the Performance Guarantee, within 7 days of award of contract/order.
(iv) If the successful bidder withdraws or modifies the bid during the period of validity or after award of the contract fails to sign the contract.
7. Payment modalities: The entire fee (100%) will be released to the firm in lump–sum, within 2 weeks of submission of correct and complete bills on successful completion of the firm’s entire obligations under the contract.
8. In case any clarification is required, the Embassy may be contacted at admn1.rome @mea.gov.in.
9. Interested companies/firms/agencies, reputed and having sufficient expertise and experience may send their response/quotation in a sealed envelope (along with EMD), clearly mentioning the following:
(a) Lump–sum amount payable to the firm towards fees (as part of Financial Bid).
(b) Acceptance of the conditions as mentioned at para 6 above (as part of Technical Bid)
The quotations, in sealed envelopes, may be sent to the following address not later than 17.12.2020 to:
The Head of Chancery
Amasciata dell’India
Via Venti Settembre 5
00187 Rome
11. The Technical Bids will be opened on 18.12.2020 at 1200 hrs at the Embassy of India, Rome, by a Committee authorized by the Competent Authority of this office. The authorised representatives of the bidders shall be permitted to attend the bid opening. The financial bids of only those bidders, whose technical bids are accepted, shall be opened by the Committee authorized for the purpose in due course.
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